ANNUAL ORGANIZATION MEETING

 

The Annual Organization Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Board Room of the District Office, in said district on Monday, July 9, 2007.

 

The meeting was called to order by Bobbie DeLong, District Clerk, at 6:00 p.m.

 

Present:         Ahnert, Benedetto, Carbone, Conlon, Normington, Smith, Superintendent Swartz, Director of Curriculum and Instruction Kavanaugh, and District Clerk DeLong.

 

Absent:          Yagielski

 

District Clerk DeLong noted that the Constitutional Oath of Office was administered to newly elected Board member Colleen Benedetto.  The Constitutional Oath of Office was also administered to Superintendent Swartz. 

 

Election of President of Board for the 2007-2008 school year

 

Mrs. DeLong called for nominations for the office of President of the Board of Education for the 2007-2008 school year.

 

Ms. Carbone nominated Margaret Smith for the office of President of the Board of Education for the 2007-2008 school year.

 

There were no other nominations.  A Roll Call was taken for the nomination of Margaret Smith for President of the Board of Education for the 2007-2008 school year.

 

ROLL CALL

Ayes:  6

Noes:  0 

MOTION CARRIED

 

 

Mrs. Smith was elected President of the Board of Education for the 2007-2008 school year.  District Clerk DeLong turned the meeting over to President Smith.

 

 

Election of Vice-President of Board for the 2007-2008 school year

 

Ms. Smith called for nominations for the Office of Vice President of the Board of Education for the 2007-2008 school year.  Mr. Ahnert nominated Pamela Carbone for the office of Vice President of the Board of Education for the 2007-2008 school year.  Mr. Conlon nominated Gary Normington for the office of Vice-President of the Board of Education for the 2007-2008 school year.

 

 

A Roll Call was taken for the nomination of Pamela Carbone for Vice President of the Board of Education for the 2007-2008 school year.

 

 

 

 

ROLL CALL

Ayes:  3 (Ahnert, Carbone, Smith)

Noes:  2 (Conlon, Normington)

ABSTAIN:  Benedetto

 

A Roll Call was taken for the nomination of Gary Normington for Vice-President of the Board of Education for the 2007-2008 school year.

 

ROLL CALL

Ayes:  2 (Conlon, Normington)

Noes:  3 (Ahnert, Carbone, Smith)

ABSTAIN:  Benedetto

 

It was determined that Pamela Carbone be elected to the office of Vice-President of the Board of Education for the 2007-2008 school year.  It was later determined that due to a lack of  a majority of the Board for the vote for the office of Vice-President of the Board of Education that this vote will take place at the next Board meeting.

 

MOVED by Carbone that the Board of Education approve the Appointments for Officers:

 

Appointment of Officers

 

  1. Appointment of Celeste OÕNeill as District Treasurer for the 2007-2008 school year in accordance with her previously executed individual contract.

 

b.  Appointment of Joseph Kavanaugh as Assistant Treasurer of the School District for the 2007-2008 school year with no additional remuneration.

 

c.  Appointment of Bobbie DeLong as School District Clerk from July 1, 2007 through June 30, 2008 in accordance with her previously executed individual contract.

 

  1. Resolved that the school taxes for the portion of the school district situated in the Town of Glenville be collected by the Town Receiver of Taxes, as provided by the Town Law.

 

  1. Appointment of Andrew Giaquinto as the Receiver of School Taxes for the 

portion of the school district situated in the Town of Amsterdam, Montgomery County, and the Town of Charlton, Saratoga County.

 

  1. Appointment of Andrew Giaquinto as School District Purchasing Agent for the 2007-2008 school year with no additional renumeration.

 

  1. Appointment of Joseph Kavanaugh as: Section 504 Rehabilitation Act Hearing Officer, Sexual Harassment Compliance Officer and Title IX/EEOC Hearing Officer.

 

  1. Appointment of Andrew Giaguinto as Health Insurance Portability and Accountability (HIPA) Compliance Officer.

 

  1. Appointment of Andrew Giaquinto, School Business Manager, as Trustee for the Schoharie Area WorkersÕ Compensation Plan and designate the Superintendent of Schools, Susan Swartz, as Alternate Trustee for the Schoharie Area WorkersÕ Compensation Board.

       

  1. Appointment of Andrew Giaquinto as Trustee for the Capital Area School Health Insurance Consortium.

 

  1. Appointment of Doris Munro as Internal Claims Auditor at the hourly rate

of $23.00 an hour for the 2007-2008 school year.

 

  1. Appointment of Donald Petersen as LEA Asbestos Designee (AHERA).

 

  1. Appointment of John Tobiassen as AED Coordinator.

 

  1. Appointment of Dr. John Pezzulo as AED Medical Coordinator.

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

MOVED by Conlon that the Board of Education approve the following items:

 

Other Appointments

 

a.  Appointment of Dr. Christopher Buff, Dr. John Pezzulo and Dr. Robert Halbig as Chief Medical Inspectors and School District Physicians, for the 2007-2008 school year at an annual stipend of $24,000, in accordance with an agreement dated July 9, 2007 and further authorize the Superintendent of Schools and President of the board to sign said agreement.

 

  1. Appointment of Margaret Huff as School District Attorney for the 2007-2008 school year with fee for services at the hourly rate of  $125.

 

c.  Appointment of C.L. Marvin to conduct the annual independent audit of the school districtÕs records and accounts.

 

d.  Appointment of the following persons to the Board of Ethics for 2007-2008:

 

                                    John MaceÐ Chairman

                                    John Haher

                                    Benjamin Migliore

                                    Bruce Kohout

                                    Celeste OÕNeill

                                                                       

e.  Appointment of Bobbie DeLong as Records Management Officer and Records Access Officer for purposes of the New York State Access to Records Law at no additional remuneration.

 

f.      Appointment of Joseph Kavanaugh as Student Records Access Officer for purposes of complying with the Buckley Amendment at no additional remuneration.

 

 

 

 

 

g.    Appointment of representative and alternate to CAPSBA (Capital District School Boards Association):

 

Colleen Benedetto

           

            Gary Normington

 

 

h.    Appointment of Voting Delegate to the Scotia-Glenville PTA (Parent Teachers Association) Council and alternate:

 

Gary Normington

           

            Margaret Smith

 

 

i.  Appointment of Extraclassroom Activity Fund Treasurers and Auditors for the 2007-2008 school year, as follows, with no additional remuneration:

 

            School                                   Treasurer                              Auditor

            High School                          TBA                                         Lynda Castronovo

            Middle School                      Allen Calhoun                      Betty Fortna

 

 

7.  Designations

 

 a.  Designate First National Bank of Scotia, Chase Bank, Bank of America,  Citizens Bank, TD BankNorth, and C.L.A.S.S.  as the official depositories for the deposit of all monies received by the School District. 

 

    1. Depositories:

 

                         J.P. Morgan Chase:

Consentration Account

General Fund Checking

General Fund-Premier Money Market

Payroll Account

Capital Fund-Premier Account

Special Aid Account

 

Bank of America:

 Investment Clearing

                   

                        Class-MBIA Asset Management:

Capital Fund

General Fund

Scholarship & Award

Unemployment Reserve

Tax Certification

                                    Retirement Reserve

                                    Workers Compensations

                                    Glendaal Playground

                                    Reserve for Debt

                                    School Lunch

 

 1st National Bank of Scotia:

Business Checking

Super Now Account

Municipal Money Market

High School-Extra Classroom Activity Fund-two accounts

Middle School-Extra Classroom Activity Fund-one account

                                 School Lunch

 

                     Certificates of Deposit and Money Market Accounts

                                 (Board Approved Banks)

      Bank of America

      1st National Bank of Scotia

JP Morgan Chase

TD BankNorth

Citizens Bank

 

 

b.  Designate Andrew Giaquinto as the school district official responsible for certification of payrolls.

 

c.  Designate the Daily Gazette as the official newspaper of the district for the 2007-2008 school year.

 

  1. Designate Ben Conlon as Legislative Liaison for the 2007-2008 school year.
 
ROLL CALL

AYES:  6

NOES:  0

  MOTION CARRIED

 

MOVED by Conlon that the Board of Education approve the following:

           

Authorizations

 

a.  Authorize the Superintendent of Schools and the Business Manager to sign agreements with the State of New York in connection with the operation of the Child Nutrition Program in the schools of this district and that the Business Manager be designated the authorized signatory for reports and the annual renewal agreement and authorize the District Treasurer to be the authorized signatory for claims.

 

  1.  Authorize the Superintendent of Schools and the Business Manager to sign applications and reports for the Federal School Meals Programs.

 

c.  Authorize the Superintendent of Schools or the Director of Curriculum to approve the attendance of staff members at professional conferences and meetings in accordance with provisions of the budget or as otherwise authorized by Board of Education resolution.

 

d.  Authorize the President and Clerk of the Board of Education to sign contracts with other districts for the instruction of nonresident pupils in the schools of this district.

 

e.  Authorize the payment of tuition and transportation charges for pupils from this district who attend other schools as permitted by state laws and regulations of the Board of Regents.

 

f.  Authorize the President and Clerk of the Board of Education to sign contracts for transportation of pupils by private contractors as needed.

 

g.    Authorize the District Clerk to sign an agreement with the Schenectady County Board of Elections for the use of digitized poll books for the annual district election and budget vote.

 

h.  Authorize the School District to participate in CASHIC (Capital Area

      School Health Consortium) for the 2007-2008 school year.

 

i.  Authorize the establishment of Petty Cash Funds and appoint designated treasurers as follows:

 

            Fund                                                   Amount                      Treasurer                 

High School                                      $  50.00                     Lynda Castronovo

            Junior High School                         $  50.00                     Shari Keller

            Glendaal School                              $  50.00                     Tom Eagan

            Glen-Worden School                      $  50.00                     James Dunham

            Lincoln School                                 $  50.00                     Ann Comley

            Sacandaga School                         $  50.00                     John Tobiassen

            Pupil Personnel Services              $  50.00                     Anthony Albanese

 

 

k.     Authorize the establishment of School Lunch Cash Register Change as

Follows:

 

         High School                           $100

         Middle School                        $60

         Lincoln                                    $30

         Sacandaga                            $30

         Glen-Worden                         $30

         Glendaal                                 $30

 

Miscellaneous Actions

 

 

a.  Approve the issuance of a district credit card to the District Purchasing    

Agent and the Superintendent of Schools in accordance with Board of Education Policy #6782.

 

b.  Approve the issuance of cell phones by job title in accordance with

Board of Education Policy #8331.  (This list is contained as Appendix A to these minutes).

 

   c.  Approve the use of purchasing cards for Home Depot and authorize

  Issuance by employee. (This list is contained as Appendix B to these minutes).

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION APPROVED

 

The Board discussed the formation of the Audit Committee for the 2007-2008 school year and determined that this committee should be designated at the Annual Organizational Meeting.

 

MOVED by Carbone that the Board of Education reauthorize the Audit Committee for the 2007-2008 school year with the following members:

 

     Benjamin Conlon                            Kurt Ahnert                                 John Yagielski

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION APPROVED

 

 

MOVED by Carbone that the Board of Education adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

 

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION APPROVED

 

The Board adjourned to Executive Session at 6:12 p.m.

 

                                                                                                            ______________________

                                                                                                            Bobbie DeLong, District Clerk